| Activity | Description | Signoff | Tools & Templates |
| Perform Project Startup | Once a project manager has received notification to start working on a project, he/she begins by setting up the project. This includes activities such as creating the project folder and project control documents. | Action Items & Issues Assumptions & Constraints (R) Communication Plan PMP Checklist (R) Risk Mitigation Plan Status Report (R) Status Report User's Guide |
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| Complete Scope Statement | The project request must be expanded into a full scope statement. This document contains the project justification, a description of the product, the project deliverables and the project objectives. | Sponsor Requestor Project Manager |
Scope Statement (R) |
| Plan Resources | Identify, obtain and manage all project resources (all goods and services, including human resources) so that the appropriate resources are available when needed throughout the life cycle of the project. | Business Managers Resource Managers |
Critical Computer Resource Log Status Report (R) Status Report User's Guide |
| Conduct Kickoff Meeting | Bring the project team together to discuss scope, requirements, processes, roles and responsibilities, expectations, project organization, project documentation, project tools and all other project information. Includes planning for, conducting, attending and documenting the meeting. | Meeting Minutes Review Presentation |
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| Determine Requirements | Obtain, understand, validate, document and gain business signoff for all business and technical requirements. | Sponsor Requestor |
Requirements - Guidelines Requirements - Excel Requirements - Word Requirements Checklist |
| Conduct Business Impact Analysis | Contact Business Delivery Manager who will identify application/ business/ system SMEs to be interviewed, schedule and conduct the interviews with the help of the Business Continuity (BC) Planner. The interviews are conducted using the BIA interview form. The results are summarized in the BIA summary report. | BDM Business Continuity Planner GIS Architect |
BIA Interview Form (R) BIA Summary Report (R) |
| Apply Measurement Guidelines | Review the measurement guidelines to ensure proper compliance. | Measurement Guidelines (R) |
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| Determine Project Solution Approach | Assess various solution approaches against project requirements. Also determine if the project will be delivered in phases and if an iterative design/develop/test approach will be used. | Sponsor Requestor |
Project Solution Approach Examples |
| Assess Technical & Architectural Impact | Review the technical impact of the proposed project solution against existing or proposed architectural standards as well as the existing technical and application infrastructure. Architects will determine if the project needs to go to the TRC. | Architecture Team | Critical Computer Resource Log Architectural Design Examples Technical Impact Checklist (R) |
| Setup Development & Test Environments | Complete all technical tasks necessary to ensure the readiness of the development and test environments (hardware, software, network, PCs, etc.). | ||
| Create Test Approach | Develop and document approach for unit test, code reviews, functional test, release test, user acceptance test and production validation. Document approach for using past project artifacts on the current project and if necessary, also develop and document approach for performance testing. | Test Approach | |
| Create Project Schedule | Identify project activities, determine dependencies (successor, predecessors), estimate durations and assign resources. | Schedule | |
| Create Cost Plan | Identify project costs (expense and capital) for every month throughout the project life cycle. | Sponsor Requestor |
Status Report (R) Status Report User's Guide |
| Conduct Quality Review | Review the project folder to clarify quality assurance expectations, identify any project document non-compliances, and get any document waivers approved and documented by QA. | Meeting Minutes (R) PMP Checklist (R) |
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| Review Project Estimates | An internal GIS review of the current estimates for schedule, cost, requirements and resources with affected GIS managers to ensure effective communication of the target information and to identify any significant changes in estimates from those documented during project initiation. | GIS Management Project Manager |
Meeting Minutes Review Presentation |
Last Update: September ??, 2004
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